Compliance & data security
HIPAA compliance, built into every workflow.
Your patients’ data is protected by signed agreements, encrypted systems, strict access controls and continuous training, not by good intentions. Here’s exactly how we keep protected health information safe.
- Standard
- HIPAA / HITECH aligned
- Agreement
- Signed BAA with every client
- Data
- Encrypted in transit & at rest
- Access
- Role-based & logged
Our compliance commitment
Handling protected health information is a responsibility we design around, not a checkbox at the end. From the first data migration to every daily claim, PHI is handled under HIPAA-aligned policies, moved only through secure channels, and accessible only to the people who need it for your work.
Technical & admin safeguards
- Encryption in transit (TLS) and at rest for stored PHI
- Role-based access on a least-privilege basis
- Unique logins with activity audit logging
- Secure, direct connections to clearinghouses and payer portals
- No PHI sent over unsecured email
- Regular access reviews as staff and needs change
Your Business Associate Agreement
Before any protected health information changes hands, we sign a Business Associate Agreement that defines exactly how your data may be used and protected:
- A signed BAA in place before any PHI is shared
- Clearly defined permitted uses and disclosures
- Breach-notification obligations spelled out
- Return or secure destruction of data on termination
People & training
Most breaches are human, so our people are the first safeguard:
- HIPAA privacy and security training for all staff
- Background checks and signed confidentiality agreements
- A documented incident-response plan
- Ongoing refreshers as rules and threats evolve
Want the details for your compliance file?
We’ll send our Business Associate Agreement and a summary of safeguards.